VA Form 28-1905m: Chapter 31 VR&E Supplies & Reimbursement

VA Form 28-1905m: Chapter 31 VR&E Supplies & Reimbursement – Veterans participating in the Chapter 31 Veteran Readiness and Employment (VR&E) program often need specific supplies, equipment, or tools to successfully complete their rehabilitation plan and reach their employment or independent living goals. VA Form 28-1905m is the official Department of Veterans Affairs form used to request that VA purchase these items or to seek direct reimbursement for approved purchases you have already made.

This comprehensive guide explains everything you need to know about VA Form 28-1905m, including eligibility, how to complete it correctly, submission options, the direct reimbursement process, and practical tips for success. All information is based on the current MAY 2024 version of the form and official VA sources.

What Is VA Form 28-1905m?

VA Form 28-1905m, officially titled Request and Authorization for Supplies and Direct Reimbursement (Chapter 31 – Veteran Readiness and Employment), allows veterans in an approved VR&E program to request supplies and equipment necessary to complete their Individualized Written Rehabilitation Plan (IWRP).

It can also be used to request direct reimbursement when you purchase approved items out of pocket (after proper authorization). The form includes sections for the veteran (claimant), training facility or employer (when applicable), and your VA Vocational Rehabilitation Counselor (VRC) or case manager to review and authorize.

Key Details (Current Version):

  • Form Number: VA Form 28-1905m
  • Date: MAY 2024 (supersedes the JUL 2021 version)
  • OMB Control Number: 2900-0061
  • Respondent Burden: Approximately 30 minutes
  • Expiration: 05/31/2027

Download the official form here:

Who Should Use VA Form 28-1905m?

This form is intended for veterans who:

  • Have been found entitled to Chapter 31 VR&E benefits
  • Have an approved rehabilitation plan (IWRP)
  • Need specific supplies, equipment, tools, software, assistive technology, or other items to pursue training, education, or employment goals
  • Want to request that VA purchase the items directly (often via Government Purchase Card) or seek reimbursement for approved out-of-pocket purchases

Your assigned Vocational Rehabilitation Counselor (VRC) plays a central role. Always discuss your needs with your VRC before making purchases or submitting the form. Prior authorization is typically required for reimbursement to be approved.

Eligibility and Regulatory Requirements for Supplies

Not every item a veteran wants will be approved. VA authorizes supplies under specific criteria outlined in 38 CFR § 21.212. Supplies may be furnished when they are:

  • Required for use by all individuals in the same training or employment situation
  • Needed to compensate for the effects of the veteran’s service-connected disabilities
  • Necessary to allow the veteran to function more independently and reduce dependence on others
  • Standard items generally owned/used by students or employees in the program, where the lack of the item would place the veteran at a distinct disadvantage

Examples of commonly requested items (when justified and pre-approved) include laptops or computers for online training, specialized tools or software for a trade or career goal, assistive technology, protective equipment, or certain books and supplies not covered through other means.

Routine books and supplies for a school program are often handled through school certification and direct billing rather than this form. This form is especially useful for larger or one-time equipment purchases and for direct reimbursement requests.

How to Complete VA Form 28-1905m? Section-by-Section Guide

The current form is designed to be completed online or by hand (print neatly in ink). Here are the main sections:

Section I – Claimant’s Identification Information
Provide your name, VA file number, rehabilitation plan goal, delivery address for supplies, phone number, and optional email. Check the box if you agree to receive electronic correspondence from VA.

Section II – Request for Purchase or Direct Reimbursement
List each item or service with:

  • Name and detailed description
  • Quantity
  • Estimated cost (for VA purchase)
  • Actual cost and date received (for direct reimbursement)

Include supportive information showing why the items are needed for your approved rehabilitation plan.

Section III – Certification and Signature of Claimant (Required)
You must sign and date to certify the items are needed and will be used as part of your VR&E program. For reimbursement requests, your signature also verifies you received the items.

Section IV – Certification by Training Facility or Employer (If applicable)
If your school or employer requires everyone in the program to have these specific items, have their representative complete and sign this section.

Section V & VI – VA Authorization Sections (Completed by your VRC/Case Manager)
Your counselor reviews the request, determines if it meets regulatory requirements, and authorizes purchase or reimbursement. For larger reimbursement amounts, additional review by a VR&E Officer may be required.

Section VII – Accounting (VA Finance Use)

Tip: Work closely with your VRC while completing the form. They can advise on required documentation and justification.

How and Where to Submit VA Form 28-1905m?

After completing the form (and obtaining any required signatures), submit it according to your counselor’s instructions. Common options include:

  • Electronically through VA systems or the e-VA portal (preferred when available)
  • Email to your assigned VRC
  • Mail to: Veteran Readiness and Employment (VR&E) Intake Center, Department of Veterans Affairs, P.O. Box 5210, Janesville, WI 53547-5210

Always keep a copy for your records. Processing times vary; your VRC can provide status updates.

Direct Reimbursement vs. VA-Purchased Supplies

  • VA Purchase: VA may buy approved items directly (often using a Government Purchase Card) and have them shipped to you.
  • Direct Reimbursement: You purchase the pre-approved item(s) and submit the form (with receipts/proof of purchase) for reimbursement. Prior approval from your VRC is strongly recommended before spending your own money.

A related form, VA Form 28-1905r (Receipt of Supplies), is sometimes used to formally verify that you received the approved goods or services.

  • VA Form 28-1900 — Application for Veteran Readiness and Employment Benefits
  • VA Form 28-1905 — Authorization and Certification of Entrance or Reentrance into Rehabilitation
  • VA Form 28-1905r — Receipt of Supplies (companion to 28-1905m)

Tips for a Strong Supply Request in Your VR&E Program

  • Discuss needs early with your VRC and tie every request directly to your approved IWRP goals and service-connected disabilities.
  • Provide clear descriptions, quantities, realistic costs, and supporting documentation (syllabus excerpts, program requirements, disability-related justification).
  • Keep records of all communications and submissions.
  • For expensive items (e.g., computers or specialized equipment), be prepared for additional justification or quotes.
  • Never purchase items expecting automatic reimbursement without prior VRC approval.

What to Do If Your Request Is Delayed or Denied?

Contact your VRC immediately for an explanation. You may be able to provide additional information or appeal the decision through the standard VA appeals process. Your VRC or an accredited Veterans Service Officer (VSO) can help.

How Supply Authorizations Support Your Rehabilitation Goals?

Approved supplies remove barriers so you can fully participate in training, education, or job placement activities. Whether it’s a laptop for virtual classes, tools for a skilled trade, or assistive technology that accommodates your disability, these authorizations are a key part of helping veterans achieve meaningful employment and greater independence.

Frequently Asked Questions About VA Form 28-1905m

Do I need my school’s signature?
Only if the items are required by the training facility or employer for everyone in the program. Your VRC can advise.

Can I get reimbursed for something I already bought?
Yes, if it was pre-approved or qualifies under the regulations. Submit receipts and the completed form. Success is higher with prior VRC involvement.

How long does processing take?
It varies. Work with your counselor for the most accurate timeline.

Is there a dollar limit?
There is no strict universal limit, but larger or unusual requests receive extra scrutiny. Incidental supplies exceeding certain thresholds in a 12-month period may require higher-level approval.

Trusted Resources and Official Contacts for Chapter 31 Veterans

Here are current, official, and reputable resources to help you navigate supplies, reimbursement, and your overall VR&E experience:

  1. Official VA Form 28-1905m (MAY 2024) – Direct download from VBA: https://www.vba.va.gov/pubs/forms/VBA-28-1905m-ARE.pdf
  2. VA Veteran Readiness and Employment (VR&E) Main Page – Program overview and eligibility: https://www.va.gov/careers-employment/vocational-rehabilitation/
  3. Apply for VR&E Benefits (VA Form 28-1900) – https://www.va.gov/careers-employment/vocational-rehabilitation/apply-vre-form-28-1900/
  4. Ask VA (Official Help Portal) – Submit questions about your claim or form: https://ask.va.gov/
  5. VA Forms Page – Access all current VA forms: https://www.va.gov/vaforms/
  6. 38 CFR § 21.212 – Supplies (Legal Authority) – Electronic Code of Federal Regulations: https://www.ecfr.gov/current/title-38/section-21.212
  7. VA Contact Center – 1-800-827-1000 (or 711 for TDD) – Available for general VR&E questions.

For personalized assistance with forms or appeals, consider working with a VA-accredited Veterans Service Officer through organizations such as DAV, VFW, American Legion, or your state veterans department.

Important: This article provides general information based on official VA sources as of 2026. Rules, forms, and processing can change. Always verify the latest version of VA Form 28-1905m on va.gov/vaforms and consult your assigned Vocational Rehabilitation Counselor for advice specific to your situation. They are your best resource for a successful outcome.

By following the proper process and working closely with your VRC, VA Form 28-1905m can help you obtain the tools and supplies you need to succeed in your Chapter 31 rehabilitation program and move forward with your career goals.