VA Form 40-0895-13: Post-Grant Certification Guide

VA Form 40-0895-13: Post-Grant Certification Guide – VA Form 40-0895-13 is a key document for state, tribal, or eligible county governments that have received Veterans Cemetery Construction Grants from the U.S. Department of Veterans Affairs (VA). This form certifies compliance with post-grant requirements, ensuring proper closeout of construction projects funded through the Veterans Cemetery Grants Program (VCGP).

What Is VA Form 40-0895-13?

VA Form 40-0895-13, titled Certification Regarding Documents and Information Required for State or Tribal Government Cemetery Construction Grants—Post Grant Requirements, is a one-page certification form revised in February 2025. It helps grantees document that they have fulfilled all necessary post-construction obligations before receiving final grant payments.

The form is part of the broader Veterans Cemetery Grants Program, which assists states, territories, and tribal governments in establishing, expanding, or improving veterans cemeteries. It supports the National Cemetery Administration’s goal of providing burial access to veterans within a reasonable distance of their homes.

Download VA Form 40-0895-13 here:
Download VA Form 40-0895-13 (PDF)

Purpose of the Form in the Grant Process

The primary purpose of VA Form 40-0895-13 is to certify that the grantee has submitted all required documents and information for project closeout. This ensures federal funds were used appropriately and that the cemetery project meets VA standards for long-term operation and maintenance.

Grantees must complete this certification as part of the final steps to close out a construction grant. The VA will not authorize final payment until all closeout requirements are satisfied.

Key Post-Grant Requirements Outlined in VA Form 40-0895-13

The form lists specific steps grantees must follow:

  1. Submit a written request to the Director, Veterans Cemetery Grants Program (41C), to schedule a final grant program review. Include a local point of contact’s name and phone number.
  2. Provide a project equipment list (or a statement if no equipment is involved).
  3. Add a specific termination statement to the SF 271 Outlay Report and final reimbursement request.
  4. Provide evidence of compliance with Single Audit Act requirements under 2 CFR Part 200 Subpart F.
  5. Submit a Final Master Plan (if appropriate).
  6. Submit As-Built Drawings.
  7. Provide Custody and Transfer Receipt, Final Release of Claims, and Final Invoice (if appropriate).
  8. Submit a final grant reconciliation report tracking expenditures per 2 CFR 200 requirements.

These requirements help ensure accountability, proper financial management, and adherence to federal regulations.

Who Needs to File VA Form 40-0895-13?

This form is required for state governments, tribal organizations, and eligible county governments that have received VA construction grants for veterans cemeteries. Authorized officials from the grantee organization must sign and certify the accuracy of the submitted information.

Step-by-Step Guide to Completing Post-Grant Closeout

  • Request Final Review: Contact the VA Veterans Cemetery Grants Program to initiate the closeout process.
  • Gather Documentation: Compile all required plans, drawings, audits, and financial reports.
  • Complete VA Form 40-0895-13: Certify that all information is true and correct.
  • Submit Materials: Send everything to the designated VA address.
  • Await Final Payment: The VA processes final reimbursement once all requirements are met.

For detailed guidance, refer to the official VA resources on post-grant procedures.

Importance of Compliance with Veterans Cemetery Grants

Proper completion of VA Form 40-0895-13 and related requirements ensures continued eligibility for future grants and maintains the integrity of the veterans cemetery program. Non-compliance can delay final payments and affect ongoing operations.

Grantees must also ensure long-term maintenance and operation of the cemetery according to National Cemetery Administration standards, including periodic inspections.

Official Source: Visit the VA’s Veterans Cemetery Grants page for the most current program details and forms.

Frequently Asked Questions About VA Form 40-0895-13

What is the respondent burden for the form?
The estimated burden is 2 hours per response.

When should the form be submitted?
During the final closeout phase, after construction is complete and before final payment.

Who can sign the certification?
An authorized state, tribal, or eligible county government official.

For the latest information, always consult official VA sources, as program details can evolve.