VA Form FL-10-414: Service Proposal Solicitation Guide

VA Form FL-10-414: Service Proposal Solicitation Guide – VA Form FL-10-414, officially titled Solicitation of Proposal for Service Activity, is an official U.S. Department of Veterans Affairs (VA) form used in the procurement process for service activities, primarily within Veterans Health Administration (VHA) medical centers and facilities. This form helps VA contracting personnel solicit proposals from qualified service providers across the United States.

Businesses interested in contracting with the VA for facility support, maintenance, or other service activities should understand this form and the broader VA contracting landscape. While the form has older revision dates (records indicate May 1987 and earlier references around 1978), the official PDF remains available through VA channels and may still appear in certain solicitation packages.

What is VA Form FL-10-414?

VA Form FL-10-414 is a specialized solicitation document used by VA staff to request proposals for service activities. It typically provides potential offerors with key details such as the type of service required and estimated annual sales or volume to help them prepare accurate and competitive proposals.

This one-page form falls under the VA’s medical forms series and supports local or facility-level contracting needs at VA medical centers. It is distinct from national Federal Supply Schedule (FSS) solicitations but follows the same overarching federal and VA acquisition rules.

Purpose of VA Form FL-10-414

The core purpose of VA Form FL-10-414 is to formally solicit proposals from commercial vendors, small businesses, and veteran-owned businesses for service activities that support VA operations. These activities often include support services at VA healthcare facilities.

By providing standardized information about the required service and estimated requirements, the form streamlines the early stages of the procurement process and ensures potential contractors have the basic data needed to decide whether to submit a proposal and how to structure it.

Who Uses or Responds to VA Form FL-10-414?

VA personnel — Primarily VA contracting officers, procurement specialists, and VHA facility staff use the form to initiate solicitations for needed services.

Potential contractors and vendors — Businesses of all sizes that provide services to government or healthcare clients respond to solicitations that reference or include this form. This includes:

  • General commercial service providers
  • Small businesses
  • Service-Disabled Veteran-Owned Small Businesses (SDVOSBs)
  • Veteran-Owned Small Businesses (VOSBs)

The VA strongly encourages participation from verified SDVOSBs and VOSBs through its Veterans First Contracting Program.

How to Download VA Form FL-10-414?

You can download the official current version directly from the VA website:

Download VA Form FL-10-414 (PDF)

The form is also listed in various VA forms repositories. Always use the official VA-hosted PDF to ensure you have the correct version. Review the entire document and any accompanying solicitation instructions carefully before preparing your proposal.

Key Information Typically Included in the Form

Historical records and document references show that VA Form FL-10-414 generally includes:

  • Identification of the specific type of service being solicited
  • Estimated annual sales or volume information to help offerors gauge the scope
  • Instructions or notes for submitting proposals
  • Basic solicitation details to guide potential contractors

Because solicitations vary, always cross-reference the form with the full Request for Proposal (RFP) or solicitation package for complete requirements, evaluation criteria, and submission instructions.

Current VA Process for Service Activity Contracts

While VA Form FL-10-414 provides a framework, most active federal contracting opportunities — including VA service contracts — are now posted on the official System for Award Management (SAM.gov). VA medical centers and other facilities frequently issue solicitations for local service needs through this platform.

Contractors should:

  • Search SAM.gov regularly using relevant keywords and NAICS codes for facility services, maintenance, or healthcare support services
  • Monitor VA-specific opportunities at both national and local levels
  • Register in SAM.gov (free but required for all federal contractors)

Steps to Respond to VA Service Activity Solicitations

Follow these practical steps when pursuing VA service contracts:

  1. Register in SAM.gov — Complete your entity registration and obtain a Unique Entity ID.
  2. Get certified if eligible — Pursue SDVOSB or VOSB certification through the U.S. Small Business Administration (SBA) to access set-aside and sole-source opportunities under the Veterans First program.
  3. Review the full solicitation package — Carefully read all requirements, including any reference to VA Form FL-10-414 or similar documents.
  4. Prepare a strong proposal — Address technical requirements, pricing, past performance, and compliance with VA Acquisition Regulation (VAAR) clauses.
  5. Submit on time — Follow the exact submission method and deadline specified in the solicitation (often electronic via SAM.gov or a designated portal).
  6. Follow up — Maintain communication with the contracting officer as permitted by the solicitation rules.

VA Veterans First Contracting Program

The VA operates the Veterans First Contracting Program (authorized under 38 U.S.C. §§ 8127-8128), which gives priority to verified SDVOSBs and VOSBs for VA contracts and subcontracts. This program aims to increase contracting opportunities for veteran-owned small businesses.

Eligible businesses can compete for set-aside and sole-source awards. Verification and certification requirements apply — self-certification is not sufficient for these preferences.

Practical Tips for Preparing a Strong VA Proposal

  • Thoroughly review the entire solicitation, including the “Read Me First” documents and all attachments.
  • Highlight relevant experience, especially previous government, healthcare, or VA-related work.
  • Provide clear, competitive pricing and demonstrate understanding of the service requirements.
  • Ensure full compliance with all VAAR clauses and federal contracting regulations.
  • Include a capability statement tailored to the specific opportunity.
  • Consider teaming with other qualified firms if your business lacks certain capabilities.
  • Submit proposals early when possible to avoid last-minute technical issues.
  • Maintain good records of all communications with the contracting office.

Related VA Forms and Trusted Resources

Here are official sources for VA contracting information:

Frequently Asked Questions About VA Form FL-10-414

What is the current revision date of VA Form FL-10-414?
Records indicate a revision around May 1987 (with earlier references to 1978). Always download the latest available PDF from the official VA link provided above.

Is VA Form FL-10-414 still actively used?
The form remains hosted on official VA servers and may be referenced in certain VHA service solicitations. However, most opportunities now appear on SAM.gov. Always follow the specific instructions in the current solicitation package.

Who should download and review this form?
VA staff preparing solicitations and contractors/vendors considering submitting proposals for service activities at VA facilities.

How do SDVOSBs and VOSBs benefit from VA contracts?
Through the Veterans First Contracting Program, verified SDVOSBs and VOSBs receive priority for set-aside and sole-source awards on many VA procurements.

Where can I find active VA service contract opportunities?
Search SAM.gov using keywords related to the service and “VA” or “Department of Veterans Affairs.” You can also monitor local VA medical center contracting offices.

Do I need to be a veteran-owned business to win VA service contracts?
No. Many opportunities are open to all qualified businesses. However, SDVOSBs and VOSBs have significant advantages through set-asides and sole-source authority.

What should I do if I have questions about a specific solicitation?
Contact the contracting officer listed in the solicitation documents. Follow all rules regarding questions and communications.

Important Note: This guide provides general information based on official VA sources. Procurement rules and opportunities change. Always refer to the specific solicitation documents, the current VAAR, and guidance from the contracting officer for any active opportunity. For legal or compliance advice, consult a qualified attorney or your company’s contracting specialist.

By understanding VA Form FL-10-414 and the broader VA contracting process, U.S. businesses — especially veteran-owned small businesses — can position themselves effectively to pursue meaningful service opportunities supporting America’s veterans. Start by downloading the form and registering in SAM.gov today.