VA Form 26-1814: Batch Transmittal Loan Code Sheet Guide

VA Form 26-1814: Batch Transmittal Loan Code Sheet Guide – VA Form 26-1814, known as the Batch Transmittal — Loan Code Sheet, is an official administrative form used in the Department of Veterans Affairs (VA) home loan guaranty program. It functions as a cover sheet and tracking document for batches of loan code sheets and related transaction documents sent from VA Regional Loan Centers to the central Data Processing Center (DPC) in Austin, Texas. This form supports efficient processing of loan data within the VA’s Guaranteed and Insured Loans system.

This guide is designed for U.S. mortgage lenders, VA loan specialists, Regional Loan Center staff, servicers, and compliance professionals who work with VA-guaranteed home loans. It explains the form’s purpose, proper use, field-by-field instructions, and official resources based on current VA publications.

What Is VA Form 26-1814?

VA Form 26-1814 is titled Batch Transmittal — Loan Code Sheet. The current version available from the VA carries a revision date of September 1998. Existing stocks of the earlier May 1991 version may still be used. The form is hosted on the official VA website and remains the standard document for batch transmittal of loan code information.

It is not a form completed by veterans or individual borrowers. Instead, it serves as an internal processing and tracking tool that accompanies groups of loan-related documents to the VA Data Processing Center.

Purpose of the VA Batch Transmittal Loan Code Sheet

The primary purpose of VA Form 26-1814 is to transmit batches of loan code sheets and associated transaction documents to the VA Data Processing Center for data entry and record updates. It helps VA personnel organize, track, and process multiple loan transactions efficiently under the Guaranteed and Insured (G/I) Loans program.

The form references specific transaction types (such as transactions 02-05, 07, 10, 11, and others) and identifies which copies or versions of related forms should accompany the batch. This ensures accurate updating of loan records, guaranty status, and other data in VA systems.

Who Should Use VA Form 26-1814?

VA Form 26-1814 is primarily completed and used by:

  • Staff at VA Regional Loan Centers (RLCs) and Offices of Jurisdiction (OJs)
  • Personnel at the VA Data Processing Center (DPC) in Austin, Texas
  • Authorized VA loan processing teams handling batch submissions of loan code documents

While some third-party resources suggest broader use by lenders and servicers, the form’s structure and pre-printed “TO” address to the DPC indicate it is intended for VA station use when forwarding batches of loan code sheets and related documents.

When to Use VA Form 26-1814 in Loan Code Processing

Use VA Form 26-1814 when a Regional Loan Center or Office of Jurisdiction needs to send a batch of loan code sheets or transaction documents to the central Data Processing Center. This typically occurs for routine processing, updates, or record maintenance related to VA-guaranteed loans.

The form is especially relevant when multiple transactions of the same or similar types are being submitted together. The remarks section on the form lists the appropriate supporting documents for different transaction codes.

How to Complete VA Form 26-1814 Step by Step?

Follow these guidelines when preparing VA Form 26-1814. Accuracy is critical, especially regarding the Office of Jurisdiction.

Header and Routing Information

  • 1A. Station Name — Enter the name of the sending VA station or Regional Loan Center.
  • TO Address — Pre-printed: Department of Veterans Affairs Data Processing Center (200/397B), 1615 E. Woodward St., Austin, TX 78772.

Section 2 – Completed by Regional Office

  • 2A. Office of Jurisdiction (OJ) — Enter the correct Office of Jurisdiction. Important: This must match the OJ associated with all loan numbers in the batch.
  • 2B. Batch Number — Assign and enter the batch identifier.
  • Processing Day — Enter the appropriate processing day information.

Section 3 – Completed by DPC

  • 3A. Year and 3B. Proc. Day Number — These fields are completed by Data Processing Center staff upon receipt.

Section 4 – Type of Batch

  • Description (A) — Provide a clear description of the batch type.
  • Number of Transactions (B) — Enter the total count of transactions or documents in the batch.
  • By (Initials) — The person preparing or releasing the batch should initial here.

Section 5 – Remarks

This section lists the specific forms and copies required for different transaction codes. Common references include:

  • VA Form 26-1807 (Copy 2) or VA Form 26-1804 (Transactions 02-05)
  • VA Form 26-8795 (Transaction 07)
  • VA Form 26-1807 (Copy 3) (Transaction 10)
  • VA Form 26-1807 (Copy 4) (Transaction 11)
  • VA Form 26-1804a (Transactions 09-13)
  • VA Form 26-1813 (Transactions 20-22, 45, and miscellaneous)
  • VA Form 26-1812 (Any applicable type)

Include the appropriate documents with your batch according to the transaction types involved.

Release and Receipt Sections

  • 6. RO Release Date — Enter the date the Regional Office releases the batch.
  • 7. Released — Signature or confirmation of release.
  • 8. DPC Receipt — Completed by DPC staff (time, date, initials).
  • 9. Output Totals Balance (DPC) — DPC use for balancing and verification.

Key Instructions and Notes on the Form

The form includes important guidance: The Office of Jurisdiction listed on the transmittal must correspond to the loan numbers contained in the batch. Do not use a different OJ. Existing stocks of the May 1991 version of the form may continue to be used.

Always verify current submission procedures with your local Regional Loan Center, as some processes may have shifted toward electronic systems over time while this paper transmittal remains available.

Where to Submit VA Form 26-1814?

Completed batches with VA Form 26-1814 as the transmittal are sent to the Department of Veterans Affairs Data Processing Center at the Austin, Texas address printed on the form. Coordinate with your Regional Loan Center or Office of Jurisdiction for specific mailing or handling instructions and any required supporting documentation.

For general questions about VA loan processing or to locate your servicing Regional Loan Center, call 1-877-827-3702 (8:00 a.m. – 6:00 p.m. Eastern Time).

Download VA Form 26-1814 (Official PDF)

Download the current version of VA Form 26-1814 directly from official VA sources:

Always use the official version to ensure compliance and accuracy.

Related VA Forms for Loan Transactions

VA Form 26-1814 is used in conjunction with other loan code and transaction forms. Commonly referenced documents include:

  • VA Form 26-1807 – Loan Code Sheet
  • VA Form 26-1804 and 26-1804a – Related transaction documents
  • VA Form 26-8795 – Specific transaction use
  • VA Form 26-1813 – Various transaction types
  • VA Form 26-1812 – Applicable transaction types

These forms support different stages of loan guaranty processing, record updates, and data entry at the DPC.

Tips for Accurate and Efficient Batch Transmittals

  • Double-check that the Office of Jurisdiction on the form matches every loan number in the attached batch.
  • Include the correct copies or versions of supporting forms listed in the Remarks section.
  • Assign clear batch numbers and maintain internal logs for tracking.
  • Retain copies of transmittals and supporting documents according to VA records retention schedules.
  • Contact your Regional Loan Center if you are unsure about current electronic versus paper batch procedures.
  • Verify all fields are legible and complete before release to avoid processing delays at the DPC.

Frequently Asked Questions About VA Form 26-1814

What is the purpose of VA Form 26-1814?

It serves as the batch transmittal and tracking cover sheet for groups of loan code sheets and related VA loan transaction documents sent to the Data Processing Center.

Who completes VA Form 26-1814?

VA Regional Loan Center and Office of Jurisdiction staff typically complete and release the form when submitting batches to the DPC.

Is VA Form 26-1814 still current?

Yes. The September 1998 version remains the official form available on va.gov, and earlier stocks may still be used.

Can lenders submit this form directly?

The form is structured for use by VA stations sending batches to the DPC. Lenders and servicers usually interact with their Regional Loan Center, which handles batch processing as needed.

Where is the Data Processing Center located?

The VA Data Processing Center address printed on the form is 1615 E. Woodward St., Austin, TX 78772.

Additional Official Resources for VA Loan Professionals

For the most current procedures or questions specific to your jurisdiction, always reach out directly to your servicing VA Regional Loan Center. Processes can evolve, and local guidance ensures compliance with the latest requirements.

This article is based on official VA sources and the current form available from the Department of Veterans Affairs. It is intended as an informational resource for U.S. professionals working with VA loan programs.