VA Form 10-0388-13: Post-Grant Requirements Guide – VA Form 10-0388-13, titled “Documents and Information Required for State Home Construction and Acquisition Grants—Post-Grant Requirements,” is an official document from the U.S. Department of Veterans Affairs (VA). It outlines the specific documentation and certifications that state representatives must submit to the VA after receiving a grant for constructing, acquiring, or renovating state veterans homes.
This form is part of the State Veterans Home Construction Grant Program, which helps states build or improve long-term care facilities for veterans, including nursing homes, domiciliary care, and adult day health care centers.
Importance of Post-Grant Requirements for State Veterans Homes
Post-grant compliance ensures that federal funds are used appropriately, projects meet VA standards, and veterans receive high-quality care in compliant facilities. Submitting the required information on VA Form 10-0388-13 is mandatory before the VA releases final grant payments. Failure to comply can delay or jeopardize funding closure.
These requirements promote transparency, accountability, and proper project closeout under regulations like 38 CFR Part 59.
Key Documents and Information Required on VA Form 10-0388-13
According to the official form, the state representative must submit the following prior to final payment of grant funds:
- Completed Project Photos and Final Equipment List: Photographs documenting pre-construction, mid-point construction, and the final/completed project (including equipment). A detailed itemized list of all fixed and other equipment by category (per 38 CFR Part 59.80), including cost, quantity, and placement per final drawings. VA must approve this list before final payment. If no equipment is involved, include a statement to that effect.
- Written Request for Final Grant Program Review: Include the name and telephone number of the local point of contact.
- Final Claim for Payment: Use Standard Form (SF) 271, Outlay Report and Request for Reimbursement for Construction Programs. Add the statement: “It is hereby agreed that the monetary commitment of the federal government will have been met and the project will be considered terminated upon payment of this voucher.”
- Audit Evidence: Proof that the state has met its responsibilities under the Single Audit Act of 1984 and related regulations, if applicable.
The form includes a certification signed by an authorized state official attesting to the accuracy of the information, with penalties for false statements.
How to Complete and Submit VA Form 10-0388-13?
- Fill in project description, location, and FAI number.
- Compile all required photos, lists, forms, and evidence.
- Have an authorized state official sign and date the certification.
- Submit to the VA as part of the project closeout package, typically when construction is near completion (e.g., 90%+).
States should coordinate with their VA State Home Construction Grant Program contacts for specific guidance. Related checklists like VA Form 10-0388-14 often reference this form in the post-grant section.
Download VA Form 10-0388-13
You can download the latest version of the form directly from the official VA website:
Download VA Form 10-0388-13 PDF (JUN 2020 version).
Always verify the most current form on VA.gov.
Related Forms and Resources for State Home Grants
- VA Form 10-0388-14: Checklist of Major Requirements for State Home Construction/Acquisition Grants.
- VA Form 10-0388-1: Initial Application documents.
- SF 271: For final payment requests.
- Official Program Page: State Home Construction Grant Program.
Who Should Use This Form? Target Audience in the USA
This form is primarily for state officials, agencies, and authorized representatives managing veterans home construction or acquisition projects funded by VA grants. It supports efforts to expand or improve care for veterans across the United States. If you are involved in state veterans affairs departments or facility development, understanding these post-grant steps is essential for successful project completion.
Benefits of the State Veterans Home Construction Grant Program
Grants help states provide quality housing and care for veterans, often covering a significant portion of costs while requiring state matching funds. Proper post-grant compliance via forms like 10-0388-13 ensures ongoing eligibility and supports future funding opportunities.
For the most up-to-date information, visit official VA resources and consult with program staff. Requirements can evolve, so always reference current VA guidance.