VA Form 10-0388-7: Debarment & Suspension Certification

VA Form 10-0388-7: Debarment & Suspension Certification – State officials and organizations applying for Veterans Affairs (VA) grants, particularly under the State Veterans Home Construction Grant Program, must complete specific certifications to demonstrate eligibility and compliance with federal rules. VA Form 10-0388-7 is a key document in this process.

What Is VA Form 10-0388-7?

VA Form 10-0388-7 is titled Certification Regarding Debarment, Suspension, and Other Responsibility Matters—Primarily Covered Transactions. It is a required certification for primary participants (typically states or authorized state officials) in VA grant applications, such as those for constructing, acquiring, or renovating state veterans’ homes.

The form implements regulations under Executive Order 12549 (Debarment and Suspension) and related provisions in 38 CFR Part 44 (now aligned with government-wide nonprocurement rules). It ensures that applicants and their principals have not engaged in conduct that could disqualify them from federal assistance.

Download the official VA Form 10-0388-7 here: VA Form 10-0388-7 PDF (Revised July 2013, OMB Number 2900-0661).

Purpose of the Certification in VA Grant Applications

This form protects the integrity of federal grant programs by requiring applicants to certify their responsibility. For the VA State Veterans Home Construction Grant Program, it is part of the initial application and post-grant requirements. States must submit it to confirm eligibility for funding that supports high-quality care facilities for veterans.

Key goals include:

  • Preventing fraud, waste, and abuse in federal programs.
  • Ensuring government-wide consistency in debarment and suspension actions.
  • Verifying that participants in “primary covered transactions” (like major grant applications) meet high standards of conduct.

What Must Be Certified on VA Form 10-0388-7?

By signing the form, the prospective primary participant certifies to the best of their knowledge and belief that they and their principals:

  • Have not been convicted of or had a civil judgment for fraud, criminal offenses in public transactions, antitrust violations, embezzlement, theft, forgery, bribery, falsification of records, false statements, or receiving stolen property within the preceding three years.
  • Are not presently indicted for or civilly charged with such offenses.
  • Have not had public transactions terminated for cause or default within the preceding three years.

If any statement cannot be certified, an explanation must be attached. False certifications can lead to severe penalties, including termination of the transaction.

The form also includes instructions outlining ongoing responsibilities, such as notifying the VA of any changes and flowing down requirements to lower-tier participants.

Who Needs to Complete VA Form 10-0388-7?

  • Authorized state officials applying for VA State Home Construction or Acquisition Grants.
  • Primary participants in VA-covered grant transactions.
  • It is distinct from VA Form 10-0388-12, which applies to lower-tier covered transactions (e.g., contractors or subcontractors).

This form is typically required alongside other documents like VA Form 10-0388-1 (initial application certification) and evidence of matching funds.

Step-by-Step Guide to Completing VA Form 10-0388-7

  1. Provide Project Details: Enter the project description, location, and FAI number (if applicable).
  2. Review Certifications: Carefully read the statements regarding debarment, suspension, convictions, and terminations.
  3. Attach Explanation if Needed: If unable to certify any item, provide a detailed attachment.
  4. Sign and Date: The authorized state official must sign, provide their title, and date the form (mm/dd/yyyy).
  5. Submit with Application: Include it in your grant package to the VA.

Estimated Burden: About 1 hour per response.

Always use the official PDF from the VA website for accuracy.

Importance of Compliance with Debarment and Suspension Rules

Debarment and suspension are administrative actions to protect federal interests. They are not punitive but ensure only responsible parties receive federal funds. Government-wide effect means a debarment by one agency impacts others.

Applicants should check the System for Award Management (SAM.gov) for exclusions before certifying. Failure to comply can result in grant denial, termination, or legal penalties.

  • VA Form 10-0388-12: For lower-tier transactions.
  • VA State Veterans Home Construction Grant Program: Official guidance and forms.
  • SAM.gov: Search for exclusions.
  • Other required certifications: Drug-Free Workplace (10-0388-8), Lobbying (10-0388-9), etc.

For the most current information, visit the official VA Geriatrics and Extended Care page or consult VA grant program staff.

Why This Matters for State Officials and Veterans?

Accurate completion of VA Form 10-0388-7 helps states secure funding to build and improve veterans’ homes, ensuring veterans receive quality long-term care. It upholds transparency and accountability in federal spending.

Official Download Link: Download VA Form 10-0388-7 PDF

This article is for informational purposes. Always refer to the official VA website and current regulations for guidance.