VA Form 10-0708: Employee Records Clearance Guide 2026

VA Form 10-0708: Employee Records Clearance Guide 2026 – VA Form 10-0708, officially titled Employee’s Records Clearance, is a critical document used by the U.S. Department of Veterans Affairs (VA) to ensure proper records management during an employee’s separation from service. This form helps protect federal records, maintain compliance with laws, and facilitate smooth transitions.

What Is VA Form 10-0708?

VA Form 10-0708 is the Employee’s Records Clearance form. It must be completed by departing VA employees and presented to the facility Records Officer before separation from the Department of Veterans Affairs.

The form certifies that:

  • The employee is not removing any Federal records from VA custody.
  • All records under the employee’s control have been transferred to their supervisor or a designated individual.

It is revised periodically; the current version referenced is from August 2025.

Purpose of VA Form 10-0708

The primary purpose is to safeguard VA and federal records in accordance with laws like 18 U.S.C. 2071, which imposes criminal penalties for the unlawful removal or destruction of federal records.

It ensures:

  • Compliance with VA records management policies (e.g., VHA Directive 6300 series).
  • Proper transfer of custody for records, including electronic files, passwords, and access.
  • Accountability during employee departures, retirements, or terminations.

This process supports broader VA goals for privacy, FOIA compliance, and records integrity.

Who Needs to Complete VA Form 10-0708?

  • VA Employees: Any employee separating from VA service, including those retiring, resigning, or transferring in ways that end their current role.
  • Supervisors and Records Officers: They review and sign to confirm compliance.
  • Contractors: In some cases, contractor personnel working at VA facilities may also be required to complete it.

It applies across VA medical centers, offices, and facilities.

How to Fill Out VA Form 10-0708?

Follow these steps based on the official instructions:

  1. Employee Information:
    • Name of Employee (Field 1)
    • Service, Division, and Section (including mailing symbol) (Field 2)
    • Departure Date (MM/DD/YYYY) (Field 3)
    • Title of Position (Field 4)
    • Station Number (Field 5)
  2. Certification (Section 6): The employee certifies awareness of penalties and confirms:
    • No VA Federal records in custody and none will be removed.
    • All records transferred and made available.
    • Encryption/security measures removed or access provided.
  3. Signatures:
    • Employee signature and date.
    • Supervisor signature, title, and date.
    • Records Officer signature, title, and date.

The form is typically filled out in ink or with official electronic signatures. Present it to the facility Records Officer prior to departure.

Download the official VA Form 10-0708 here: VA Form 10-0708 PDF (Direct from VA.gov)

Step-by-Step VA Records Clearance Process

  • Prepare Records: Inventory and transfer all federal records (paper, electronic, etc.) to the appropriate custodian.
  • Complete the Form: Fill out employee sections and sign the certification.
  • Supervisor Review: Supervisor verifies transfer of records and signs.
  • Records Officer Approval: Final signature from the facility Records Officer.
  • Submit: Retain copies as required by local policy.

Failure to complete this can delay final clearance or violate federal records laws.

Importance of Proper Records Management at VA

VA employees handle sensitive veteran data, medical records, and administrative information. Proper clearance prevents data breaches, ensures continuity of operations, and complies with National Archives and Records Administration (NARA) standards.

Related policies include VHA directives on privacy, records management, and emergency essential records.

Common Questions About VA Form 10-0708

Is it only for VA employees? Primarily yes, though some contractors may need it.

Where to get help? Contact your facility’s Records Officer, HR, or supervisor. Official forms are available on VA.gov.

What if records are electronic? Ensure access is transferred (e.g., shared drives, passwords) and encryption is handled.

For the most current information, always refer to official VA sources.

Download and Official Resources

Note: This article is for informational purposes. Consult official VA policy or your facility for personalized guidance. Laws and forms can update—verify the latest version directly from VA.gov.

This guide helps VA employees in the USA navigate the employee records clearance process efficiently and compliantly.