VA Form 28-1905h: Trainee Request for Leave

VA Form 28-1905h: Trainee Request for Leave – If you’re a veteran enrolled in the VA’s Veteran Readiness and Employment (VR&E) program—also known as Chapter 31 benefits—life events like illness, family emergencies, or personal needs may require time away from your training or rehabilitation program. VA Form 28-1905h is the official document used to request a leave of absence while participating in these services.

This guide explains everything U.S. veterans need to know about the form, including eligibility, how to complete and submit it, what happens after submission, and tips for a smooth process. Download the latest version directly here: VA Form 28-1905h (PDF).

What Is VA Form 28-1905h?

VA Form 28-1905h, titled “Trainee Request for Leave (Chapter 31, Veteran Readiness and Employment)”, allows participants in the VR&E program to formally request a leave of absence from their approved training, education, or rehabilitation activities. It is governed by regulations under Chapter 31, Title 38, U.S.C., and related sections like 38 CFR 21.340–21.350.

The form ensures VA can evaluate the request, determine its impact on your rehabilitation progress, and maintain proper records for your monthly subsistence allowance and program status. It is the sole document for this purpose in the VR&E program.

Key Details (as of current form version):

  • OMB Control Number: 2900-0034
  • Respondent Burden: Approximately 15 minutes
  • Expiration Date: 10/31/2027 (check the PDF for the most current revision)

Who Should Use VA Form 28-1905h?

You should use this form if you are:

  • A veteran (or eligible person) actively participating in a Chapter 31 VR&E program, including training at schools, rehabilitation centers, on-the-job training, apprenticeships, or non-paid work experience.
  • Needing a temporary leave of absence due to illness, injury, family issues, or other justified reasons.

It requires input from both the trainee (you) and your trainer or authorized school official.

How to Fill Out VA Form 28-1905h? Step-by-Step

You can complete the form online (fillable PDF) or by hand. Print neatly in ink if filling by hand.

Section I: Claimant’s Identification Information

  • Provide your full name, VA file number (last 4 digits often suffice), mailing address, telephone number, and email.
  • Opt in for electronic correspondence if preferred.

Section II: Training Establishment or School

  • Enter details of your school, training facility, or employer (name, address, contact info).

Section III: Request for Leave of Absence

  • Specify the first day and last day of leave (MM/DD/YYYY).
  • If the leave is for illness or injury, describe the nature of it.

Section IV: To Be Completed by Trainer or Authorized School Official

  • The trainer/official indicates whether the leave will (or did) materially interfere with your progress.
  • They recommend approval or disapproval and add remarks.

Section V: Certification and Signatures

  • You (claimant) and the trainer/official sign and date.

Section VI: VA Case Manager

  • Completed by your VA VR&E counselor to approve/disapprove and notify you.

Tip: Gather supporting documentation (e.g., doctor’s notes for medical leave) to strengthen your request, even if not explicitly required on the form.

How to Submit VA Form 28-1905h?

Submit the completed form to your VR&E Case Manager or:

  • Mail to: Veteran Readiness and Employment (VR&E) Intake Center, Department of Veterans Affairs, P.O. Box 5210, Janesville, WI 53547-5210.
  • Contact via Ask VA or call toll-free at 800-827-1000 (TDD: 711).

Processing typically involves review by your VR&E counselor to ensure the leave aligns with your individualized rehabilitation plan.

What Happens During and After Approved Leave?

  • Approved Leave: Your training status is protected, and you may continue receiving benefits as per VA regulations. Unauthorized absences or unapproved leaves can affect your subsistence allowance and program progress.
  • Impact on Benefits: Leaves are evaluated to prevent abuse of paid leave while supporting legitimate needs.
  • If disapproved, you’ll be notified and may need to discuss alternatives with your counselor.

Always communicate promptly with your VR&E counselor about any planned absences to avoid disruptions.

Frequently Asked Questions (FAQ)

Q: Can I request leave for any reason?
A: Legitimate reasons such as medical issues, family emergencies, or other circumstances that do not materially harm your progress are typically considered. Provide clear details.

Q: How long can the leave be?
A: It depends on your specific situation and approval; there is no fixed universal limit, but it must align with program rules.

Q: What if my trainer does not recommend approval?
A: Your VA case manager makes the final decision. Open communication helps.

Q: Is the form required even for short absences?
A: Yes, use it for formal requests to protect your benefits and program standing.

For the most accurate, up-to-date guidance, always refer to official VA sources or consult your VR&E counselor, as policies can evolve.

Protect Your VR&E Benefits with Proper Documentation

Requesting leave correctly using VA Form 28-1905h helps maintain your progress toward employment goals under Chapter 31. Veterans who stay proactive with paperwork and communication often experience smoother outcomes in the VR&E program.

Download the form today and reach out to your VA counselor with any questions. Your successful rehabilitation and employment transition is a priority for the VA.