VA Form 40-0895-8: Drug-Free Workplace Certification – VA Form 40-0895-8: Certification Regarding Drug-Free Workplace Requirements for Grantees Other Than Individuals is a key document required for certain Veterans Affairs (VA) grant programs, particularly those involving state, tribal, or eligible county governments.
This certification ensures compliance with the Drug-Free Workplace Act of 1988. It remains current with an OMB number 2900-0559 and expiration date of October 31, 2026.
What Is VA Form 40-0895-8?
VA Form 40-0895-8 is the official Certification Regarding Drug-Free Workplace Requirements for Grantees Other Than Individuals. Organizations (not individuals) must complete it when applying for VA grants, most commonly in the Veterans Cemetery Grants Program.
The form certifies that the grantee will maintain a drug-free workplace at the location where grant-funded work occurs. It stems from the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 701 et seq.) and implementing regulations.
Download the latest version here:
Download VA Form 40-0895-8 (PDF) (Revised September 2023).
Why Is This Form Required?
Federal law mandates that grantees (other than individuals) certify a drug-free workplace prior to award of a grant. The certification is a material representation of fact. False certification or violation can result in:
- Suspension of payments
- Suspension or termination of the grant
- Government-wide suspension or debarment
For VA programs like state veterans cemetery construction or operation and maintenance grants, this form is part of the standard application package.
Key Requirements of the Drug-Free Workplace Certification
By signing VA Form 40-0895-8, the grantee agrees to:
- Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying actions against violators.
- Establish a drug-free awareness program informing employees about:
- Dangers of drug abuse in the workplace
- The grantee’s drug-free policy
- Available drug counseling, rehabilitation, and employee assistance programs
- Penalties for drug abuse violations
- Provide a copy of the statement to each employee engaged in grant performance.
- Require employees to abide by the statement and notify the employer of any criminal drug statute conviction (workplace-related) within five days.
- Notify the VA within ten days of receiving notice of such a conviction.
- Take appropriate action within 30 days (personnel action up to termination or require participation in an approved rehabilitation program).
- Make a good faith effort to maintain a drug-free workplace through ongoing implementation of these measures.
The form also requires details of the performance site(s): street address, city, county, state, and ZIP code.
Who Must Complete VA Form 40-0895-8?
- State governments
- Tribal governments
- Eligible county governments
- Other organizations (non-individuals) applying for VA grants
It does not apply to individual grantees. This form pairs with others like VA Form 40-0895-9 (Lobbying) in cemetery grant applications.
Step-by-Step Guide to Completing the Form
- Review the full instructions on the form (respondent burden is about 15 minutes).
- Provide the exact site(s) for grant performance.
- Have an authorized representative sign and date it.
- Submit as part of your complete grant application package to the VA.
Tip for applicants: Keep policies, awareness program materials, and records of notifications readily available for potential VA review or audits.
Benefits of Maintaining a Drug-Free Workplace
Beyond compliance, a drug-free workplace:
- Promotes employee health and safety
- Reduces workplace accidents and absenteeism
- Improves productivity
- Strengthens eligibility for federal grants and contracts
Many states offer additional incentives or insurance discounts for certified drug-free workplaces.
Common Questions About VA Form 40-0895-8
Is the form still required in 2026?
Yes. The current version expires October 31, 2026, and it remains a standard requirement for relevant VA grants.
Where can I find more information on VA cemetery grants?
Visit the official VA page: Veterans Cemetery Grants Program.
What if my organization already has a drug-free policy?
You must still certify specifically for the grant and ensure all required elements (awareness program, notifications, etc.) are met.
Resources and Official Links
For the most accurate and up-to-date guidance, always refer directly to va.gov and consult with the VA grant program office if you have specific questions about your application.
This article is for informational purposes only and is not legal advice. Requirements may be subject to updates—verify with official VA sources.